June 2021 Minutes
NEWTON ON TRENT PARISH COUNCIL
MINUTES
An Ordinary Meeting of the Parish Council
Held on Monday 8th February 2021.
Beginning at 7.00 pm
St Peter’s Church High Street
29.01 Those Present.
Cllr B. Goodacre. Chairman.
Cllr A. Arden.
Cllr R. Spink.
Cllr E. Thompson.
Mr R. Pilgrim. Parish Clerk.
Mrs S. Kopetzki. Member of the Public.
Mrs Z. Sheridon. Member of the Public.
29.02 Apologies for Absence.
Cllr J. Stringer. Having been informed of his absence, Council approved his apologies for absence.
Cllr M. Maddison. Having been informed of her absence, Council approved her apologies for absence.
29.03 Declarations of Interest.
None received.
29.04 Approval of the Minutes.
Resolved: That the Minutes of the last meeting, held on Monday 3rd May 2021, be approved as a true record.
Proposed. Seconded. Carried unanimously.
29.05 Matters Arising from the Minutes of the Last Meeting.
None received.
29.06 Planning.
The matter of the change of use of the storage shed on Southmoor Road is still in progress.
29.07 Loneliness in the Parish.
Please see the report attached to these Minutes.
Resolved: That Council purchase gift vouchers as prizes for those taking part in Operation Grapevine. The Maximum spend will be approximately £15.
29.08 Project on the Playing Field. Newton on Trent Primary School.
Council has been approached by the head of the school for discussions concerning the provision of a small building on the playing field, which would house a small meeting room and the ability to provide basic refreshments for those using the playing field for events. The Clerk will invite the Head of the school to attend the next meeting. Monday 12th July 2021.
29.09 Replacement Dog Bag Dispenser.
Resolved. That the Clerk order a new dispenser as per the quotation received from SCA Cleaning.
Proposed. Seconded Caried unanimously.
29.10 Replacement Benches for the Village.
Council has decided to replace the existing benches with recycled plastic. The Clerk will forward examples of benches for Council approval at the next Ordinary meeting, Monday 12th July.
The Clerk will also contact Highways for permission to erect an extra bench in the area adjacent to the village sign.
30.11 Website Management using a third party to enter information.
Mr P.D. Langford has suggested that he might offer Parish Councils assistance with posting information to their websites. He will ensure that websites are kept up to date for a monthly charge of £12. The actual look of the site and its content will still be the responsibility of the Clerk.
Resolved. That Council approve the posting of information to the Lincolnshire County Council Parish website by Mr P.D. Langford. A monthly charge of £12.00 is also approved.
Proposed. Seconded. Carried unanimously.
30.12 Renewal of Zoom Membership.
Council decided that Zoom membership should not be renewed.
30.13 Play Park.
a. Litter and Litter Bins. Councillor Goodacre will inspect.
b. New Play Equipment. Send Councillors a link to the Eibe site showing play equipment for younger children.
c. Other Issues. Cllr Goodacre will look at the pedestrian gate on Dunham Close.
30.14 Health and Safety.
a. Play Park. No issues reported.
b. Playing Field. The Clerk will write to the contractor concerning the installation of new gates to the playing field.
30.15 Newton News.
a. Content. Dog fouling. The issue will be printed in time for the next Ordinary meeting, Monday 12th July 2021.
b. Distribution. As previously.
30.16 Facebook Page.
Content is added as and when required, mainly Minutes and Agendas.
30.17 Correspondence.
No comments.
30.18 Finance.
a. Financial Statement.
Resolved: That the Financial Statement for May 2021 be approved as a true record.
Proposed. Seconded. Carried unanimously.
b. Clerk’s Salary & Expenses. £245.58
Resolved: That the Clerk’s Salary and Expenses be approved for payment.
Proposed. Seconded. Carried unanimously.
c. Invoices for Payment.
HMRC PAYE £48.60
LALC Local Council Review. £35.00
MKS Groundcare. £324.00
Trent Valley Internal Drainage Board. £3.23
Ian Richardson. £240.00
Darbys Accountants. £150.00
Resolved: That the expenditure at 30.18.c be approved for payment.
Proposed. Seconded. Carried unanimously.
d. Signing of the AGAR Section 1. Annual Governance.
e. Signing of the AGAR section 2. Accounting Statement.
f. Signing of the Certificate of Exemption.
30.19 Future Agenda Items.
Live And Local. Cllr Thompson will contact them for more information.
30.20 Closed Session.
Persuant to section 1 (2) of the Public Bodies Admissions to Meetings Act 1960 it is resolved that because of the confidential nature of the business to be transacted the public and press leave the meeting during consideration of matters concerning the vacancy existing on the Parish Council.
A second candidate has applied for the vacancy and attended this meeting as the first of two attendances before a decision will be made.
The first candidate also attended, as her second meeting. Council decided that no decision would be made until after both candidates had completed two meetings.
The successful candidate will then be decided by Vote at the next available meeting.
31.21 Dates for Future Meetings.
Monday 12th July 2021.
Monday 13th September 2021.
Monday 11th October 2021.
31.22 Closure of the Meeting.
There being no further business the meeting closed at 8.50 pm.
Approval of the Minutes.
Chairman…………………………………………….Date…………………………………