May 2021 Minutes Annual Parish Council Meeting
NEWTON ON TRENT PARISH COUNCIL
MINUTES
An Annual General Meeting of the Parish Council
Held on Monday 3rd May 2021.
Beginning at 7.00 pm
Zoom Technology
26.01 Nominations for Chairman.
Cllr Goodacre was nominated and is willing to stand.
26.02 Election of Chairman.
Resolved: That Cllr B. Goodacre be elected chairman for the year 2021.
Proposed. Seconded. Carried unanimously.
26.03 Signing of the Declaration.
Cllr Goodacre signed the Declaration of acceptance of office, which will be returned to the Clerk in due course.
26.04 Those Present.
Cllr Goodacre. Chairman.
Cllr Maddison.
Cllr Arden.
Cllr Spink.
Cllr Thompson.
Mr. R. Pilgrim. Parish Clerk.
26.05 Apologies for Absence.
Cllr Ellis. Having been informed of the reason for her absence, Council approved her apologies for absence.
Cllr Stringer. No apologies given.
26.06 Election of Vice Chairman.
Resolved: That when the Chairman is not present for a meeting, those Councillors present, and voting, should elect one of their number to act as Chairman for that meeting only.
Proposed. Seconded. Carried unanimously.
26.07 Changes to Declaration of Interest Forms.
Councillors complete the form and return to the Clerk who will scan and forward to the Monitoring Officer at West Lindsey District Council.
26.08 Approval of Standing Orders.
Council proposes to amend Standing Orders for the admittance of new members.
Resolved:
- That candidates should attend at least two meetings before Councillors vote on a decision.
- That candidates commit to at least 80% attendance for each year.
- That candidates undertake new councillor training with the Lincolnshire Association of Local Councils, as soon as is practicable after election or Co-option.
Proposed. Seconded. Carried unanimously.
26.09 Approval of Financial Regulations.
Resolved: That expenditure up £500.00 can be approved without the need to acquire further quotations.
Proposed. Seconded. Carried unanimously.
27.10 Approval of the Code of Conduct.
Resolved: That the NALC Code of Conduct remains as the required code of conduct for Newton on Trent Parish Council.
ORDINARY MEETING
27.01 Approval of the Minutes of the last Ordinary Meeting.
Resolved: That the Minutes of the last Ordinary Meeting, held on Monday 12th April 2021, be approved as a true record.
Proposed. Seconded. Carried unanimously.
27.02 Matters Arising.
None received.
27.03 Planning.
Storage Shed Southmoor Road: The application is still being processed by West Lindsey District Council.
27.04 To Alleviate Loneliness within the Parish.
The art project is ongoing.
27.05 Dog Fouling in the Parish.
It was decided that a special edition of Newton News should be issued, containing a poster and an article dealing with the harmful effects of dog fouling, especially in young children.
27.06 Play Park.
a. Litter and Litter Bins. Acceptable.
b. New Play Equipment. After some discussion it was decided that Council should look at Play equipment suitable for children up to six years of age. The Clerk will initially send out samples of suitable play equipment from the Eibe Play website.
c. Other Issues. The entrance gate situated on Dunham Close is missing the st5riking post. Cllr Arden will see if it is possible to attach a strip of wood so that the gate meets with the post.
27.07 Health and Safety.
a. Play Park. No issues reported.
b. Playing Field. No issues reported.
27.08 Newton News.
a. Content: The next edition will be concentrating on Dog fouling and a small poster campaign.
Broadband connections and speeds could be included in the following edition. An elector has been doing research on the subject. Cllr Arden will supply contact details.
27.09 Facebook Page.
Material will be posted as and when required.
27.10 Correspondence.
No Comments.
27.11 Finance.
a. Financial Statement.
Resolved: That the Financial Statement for April be approved as a true record.
Proposed. Seconded. Carried unanimously.
b. Clerk’s Salary and Expenses………………………………………..£235.05
Resolved: That the Clerk’s Salary and Expenses be approved for payment.
Proposed. Seconded. Carried unanimously.
c. Invoices for Payment.
HMRC PAYE £48.60
MKS Groundcare. £324.00
Resolved: That the above invoices at 27.11.c be approved for payment.
Proposed. Seconded. Carried unanimously.
27.12 Future Agenda Items,
New container for the dog bags.
27.13 Dates for Future Meetings.
Monday 14th June 2021.
Monday 12th July 2021.
Monday 13th September 2021.
27.14 Closure of the Meeting.
There being no further business the meeting closed at 2040 hrs. (8.40 pm)
Approval of the Minutes.
Chairman………………………………………………Date………………………….